The district shall maintain those student records necessary for the educational guidance and/or welfare of students, for orderly and efficient operation of schools and as required by law. All information related to individual students shall be treated in a confidential and professional manner. Student records are the property of the district but shall be available in an orderly and timely manner to students and parent(s) or guardian(s). A parent(s) or guardian(s) or adult student may challenge any information in a student record believed inaccurate, misleading or in violation of the privacy or other rights of the student.
Student records shall be forwarded to other school agencies upon request. A high school student may grant authority to the district which permits prospective employers to review the student’s transcript. Parental, guardian or adult student consent shall be required before the district may release student records other than to a school agency or organization, except as otherwise provided by law.
A grades report, transcript, or diploma shall not be released to a student or his or her parent(s) or guardian(s) until a student has made restitution for damages assessed as a result of losing or damaging school materials or equipment. If a student has transferred to another school district that has requested the student’s records, but the student has an outstanding fee or fine, only records pertaining to the student’s academic performance, special placement, immunization history, and discipline actions shall be sent to the enrolling school, within two (2) school days. The official transcript will not be released until the outstanding fee or fine is discharged. The enrolling school shall be notified that the official transcript is being withheld due to an unpaid fee or fine.
The superintendent shall establish procedures governing the content, management and control of student records.
Adoption Date: December 10, 1996
Last Modified on July 29, 2009