Public Records

  • STUDENT RECORDS REQUESTS:  All requests for records, EXCEPT student records and transcripts shall be directed to the District’s Public Records Officer.   Need a Student Transcript or Student Records? Click here >> to be redirected for Information on requesting student records

    Making a Public Records Request  Any person wishing to make a public records request may do so by submitting a request to the District's Public Records Officer in the following ways: 

    Click Here >> to Make a Public Records Request
     Clicking the link below will open an external site powered by NextRequest.  

    By Mail:
    Public Records Officer
    Pasco School District
    1215 West Lewis St.
    Pasco WA 99301

    By Fax:
    (509) 543-6761  Attn: Public Records Officer

    In Person:
    Pasco School District
    1215 West Lewis St.
    Pasco WA 99301

    By Email: (Public Records Request Form) (Formulario De Solicitud De Registros Públicos)  

    Frequently Requested Public Records
    Some Public Records may be obtained from the Pasco School District’s website without an official Public Records Request.  The following are frequently requested records that are currently available online:

         1. District Policy and Procedure
         2. School Board Notices, Agendas and Meetings
         3. District Strategic Improvement Plan
         4. Collective Bargaining Agreements
         5. Salaries and Benefits

    After We Receive Your Request
    A request for records under the Washington Public Records Act must seek an identifiable record.  General requests for information from the district are not treated as requests for public records and do not fall under this procedure.  The district is not required to create a new record to satisfy a request for information or a public records request.

    When the district receives a request for an identifiable record, within five (5) business days of receiving the public records request, the Pasco School District will:

    1. Provide the record(s); or
    2. Provide an internet address and link on the district’s website to the specific records requested; or
    3. Acknowledge that the district has received the request and provide a reasonable estimate of the time the district will require to respond to the request; or
    4. Deny the public record request with a written statement as to why it is being withheld and a citation of the specific legal exemption that applies.

    In the event that the request is unclear, the district will contact the requestor within five (5) business days to attempt to clarify the intent of the request. Once clarified, the district will respond in accordance with the guidelines stated above. If the requestor fails to clarify the request, the district may consider the request closed.

    If the record which is requested for inspection and/or copying contains both information exempted from disclosure and nonexempt information, the district will produce as much of the record as possible, with the exempt portion redacted, and will provide a written explanation for the redaction.

    The district typically processes public records requests in the order received, but may process requests out of order if doing so allows for requests to be processed more efficiently.

    Hours of Inspection
    For requestors who choose to inspect requested records, public records must be inspected in the Booth Building.  Public records are made available for inspection and copying during normal business hours of the District office, Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding District holidays by appointment.   

    The District’s Policy and Procedure 4340 and 4340P can be found in their entirety at 

    Beginning March 15, 2016, the following fees will apply to requests for public records: 
         $0.15 (fifteen cents) per page
         Actual costs of mailing, including the cost of shipping container
         $2.50 per CD, DVD, or thumb drive
         Actual cost of portable hard drive or other media for large requests

    Public Records Act Exemptions
    Certain information is exempt from disclosure by law. Pursuant to RCW 42.56.070(2), “An agency’s failure to list an exemption shall not affect the efficacy of any exemption.”  A list of public records act exemptions can be found at 42.56.230-.480.

    Examples of additional exemptions include: