1132 - Board Community Advisory Committees Policy

Policy 1132

THE BOARD OF DIRECTORS

Board Community Advisory Committees

In order for the Pasco School District Board to continuously gather community input from stakeholders and constituents, a Board Community Advisory Committee (BCAC) shall be formed. This committee shall serve the purpose of providing on-going community input to the Board. The following guidelines shall govern the procedures of the Board Community Advisory Committee (BCAC).

BCAC Membership
The BCAC shall be comprised of the following members plus one or more staff designees as follows:

a. The Board Members may take the lead in advertising and nominating two community members.

b. The school parent leadership shall nominate one community member from each school to serve on the Committee. The community member may or may not be a parent/guardian of a student and cannot be a faculty or staff member of the district.

c. A Board Member liaison and one additional Board Member, appointed by the Board, shall attend the BCAC meetings but may not serve on the BCAC board or in a formal advisory role. The 1 additional Board Member on the BCAC shall rotate monthly among all the Board Members as indicated on a calendar provided by the Board.

d. District information, data, or reports needed by the BCAC shall be provided by the Board Liaison and staff designees (selected by the Superintendent) who shall attend all meetings and provide such information and clarification as requested to the Committee.

e. Membership of the BCAC must include under-represented populations, as well as church, community, and business leaders. If community members nominated for the BCAC do not include these constituents, the Board may nominate additional members on the committee.

Guidelines for the BCAC

1. A Board Member liaison and one additional Board Member approved by the Board shall appoint one of the nominated community members as BCAC Chair.
2. The Board shall advertise the Committee broadly to include any and all interested constituents and stakeholders.
3. BCAC meetings shall be held on a schedule agreed upon by the committee. The BCAC Chair shall report to the Board as calendared (See Policy 1260P).
4. The BCAC Chair shall be responsible for contacting and appointing the selected BCAC members and shall ensure the following responsibilities and conditions of the BCAC are met:

a. The BCAC shall create by-laws to govern the Committee. These shall include at a minimum the selection of officers and meeting protocols that ensure all stakeholder input is heard and recorded accurately and objectively in minutes.

b. The Board Member liaison and 1 additional Board Member shall attend the BCAC meetings but may not serve on the BCAC board or in a formal advisory role. The 1 additional Board Member on the BCAC shall rotate monthly among all the Board Members as indicated on a calendar provided by the Board.

c. The BCAC input is not intended to exercise direct influence on targeted internal District committees responsible for the development of policy or programs or address individual family or student complaints or grievances.

d. The BCAC should serve the purpose of hearing input from families and the community. The BCAC shall not be used as a vehicle for employees of the District to exercise influence over the decisions of, or air grievances to, the Board Members.

e. The staff designees, selected by the Superintendent, will provide such information and policy clarification as requested by the BCAC but will exercise no undue influence or undermine the empowerment of the Board liaison and committee members.

5. The Purpose of the BCAC Committee shall be as follows:

a. Identify common needs and goals among all those invested in the district (parents and community).

b. Provide feedback and insight from the parent’s perspective on school process, policies, and initiatives to ensure that the needs of parents, students and their families are included as decisions that are made in the district.

c. Address existing and emerging issues expressed by parents at the school they represent.

d. Serve as an advisory body that makes recommendations to the Board Members on opportunities for parent and student involvement, as well as on a variety of topics such as preparation for college, career and citizenship, needs of students, and system improvement ideas.

e. Facilitate communication between and among the parents and parent organizations from all district schools.

f. Serve as a forum for sharing innovations for consideration by the district.

g. Assist the School Board in enacting its vision.

h. Analyze data and provide insights and recommendations resulting from that analysis to the Board.

Cross Reference:

Board Policy 1130 Standing Board Committees
Board Policy 1131 Ad Hoc Board Committees
Board Policy 1133 Community Service Committee
Board Policy 1260P Annual Calendar

Adoption Date: September 28, 2021