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1400 - Meetings Policy

Policy 1400



A. Meetings and Notice 

Board meetings will be scheduled in compliance with the law and as deemed by the board to be in the best interests of the district and community.  The board will function through (1) regular meetings, (2) special meetings, and (3) emergency meetings. 

Public notice shall be properly given for any special meeting; whenever a regular meeting is adjourned to another time; or, when a regular meeting is to be held at a place other than the district board room. 

Regular meetings shall be held at 6:30 p.m. on the second and fourth Tuesday of each month in the district board room or at other times and places as determined by the presiding officer or by majority vote of the board.  If regular meetings are to be held at places other than the district board room or are adjourned to times other than a regular meeting time, notice of the meeting shall be made in the same manner as provided for special meetings.  All regular meetings of the board shall be held within the district boundaries. 

Special meetings may be called by the president or on a petition of a majority of the board members.  A written notice of a special meeting, stating the purpose of the meeting, shall be delivered to each board member not less than twenty-four (24) hours prior to the time of the meeting.  Written notice shall also be sent not less than twenty-four (24) hours prior to the meeting to each newspaper and radio or television station that has filed a written request for such notices.  Final disposition shall not be taken on any matter other than those items stated in the meeting notice. 

In the event of an emergency involving fire, flood, earthquake, possible personal injury or property damage, the board may meet immediately and take official action without prior notification. 

All meetings shall be open to the public with the exception of executive sessions authorized by law.  Final action resulting from executive session discussions will be taken during a meeting open to the public as required by law. 

Individuals with disabilities who may need a modification to participate in a meeting should contact the superintendent's office no later than three days before a regular meeting and as soon as possible in advance of a special meeting so that special arrangements can be made. 

During the interim between meetings, the office of the superintendent, as board secretary, shall be the office of the board.  The district's public records shall be open for inspection in the manner provided by and subject to the limitation of the law. 

B. Quorum 

Three board members shall be considered as constituting a quorum for the transaction of business. 

C. Meeting Conduct And Order Of Business 

All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies.  The order of business will be that indicated in the agenda.  Any additions or changes in the prepared agenda may be requested by the superintendent or a board member. 

The board shall establish its regular order of business, but may elect to change the order by a majority vote of the members. 

All votes on motions and resolutions shall be by "voice" vote unless an oral roll call vote is requested by a member of the board.  No action shall be taken by secret ballot at any meeting required to be open to the public. 

An oral roll call vote of all the members of the board is required for the election of board officers, filling a vacancy on the board, or for the selection of the school district superintendent, and a majority vote of all the members of the board is required for any person to be elected or selected for such positions. 

Cross Reference:     
Board Policy 1410    Executive or Closed Sessions 

Legal Reference:    
RCW 28A.330.020    Certain board elections, manner and vote required 
RCW 28A.320.040    Directors — Bylaws 
RCW 28A.330.070    Office of board — Records available for public inspection 
RCW 28A.343.370    Directors — Filling vacancies  
RCW 28A.343.380    Directors — Meetings 
RCW 28A.343.390    Directors — Quorum — Failure to attend meetings  
RCW 42.30 Open Public Meetings Act  
RCW 42.30.060 Open Public Meetings — Voting by secret ballot prohibited 
Ch.42 U.S.C. §§ 12101-12213, Americans with Disabilities Act 

Adoption Date:    June 21, 2005