5230 - Certificated and Classified Employee Records Policy

Policy 5230

PERSONNEL 

Employee Records 

The district shall organize, compile and maintain personnel records and files for each employee of the district which shall be kept secure under the authority of the superintendent or designee.  The contents of the files shall be available to the superintendent and to those staff authorized by the superintendent or designee to organize, compile and maintain the personnel files.  Employees who have access to the files shall be required to maintain the confidentiality of the files and their contents. 

Every employee shall be permitted, during normal district business hours, to review the contents of their personnel file in the presence of an authorized staff member. Personnel files may be maintained by the district in hard copy or in an electronic format.  

Any employee may request, at least annually, the superintendent or designee review all information in the employee’s personnel file to determine if there is any irrelevant or erroneous information in the file and will remove such information from the file. If the employee does not agree with the determination, the employee may place a statement containing the employee’s rebuttal or correction.  

 

 

 

 

 

 

 

 

 

Legal References: RCW 28A.405.250 Certificated employees, applicants 

for certificated position, not 

to be discriminated against – 

Right to inspect personnel file 

RCW 42.56.210 Certain personal and other records 

exempt from public inspection 

RCW 49.12.240-260 Employee inspection of personnel file 

 

 

 

 

Adoption Date:  September 9, 2025