5341 - Reimbursement for Travel Expenses Policy

Policy 5341

PERSONNEL 

Reimbursement for Travel Expenses
The actual and necessary expenses of a director, administrator, staff member, or designate of the district incurred in the course of performing services for the district, whether within or outside of the district, may be reimbursed in accordance with the approval and reimbursement procedures of the district.  For purposes of this policy, travel expense includes amounts paid for use of personal automobiles, other transportation, and actual expenses or reimbursement in lieu of actual expenses for meals, lodging, and related items that are necessary while in the conduct of official business of the district.  A staff member or district officer may be reimbursed for gratuities not exceeding customary percentages for the cost of meals as well as reasonable amounts for such services as baggage handling when the costs are incurred while the individual is engaged in district business or other approved travel.

Reimbursement for travel expenses shall be made pursuant to the federal internal revenue code and internal revenue service regulations.

 

 

 

Cross References:       Board Policy 3700                  Student Travel

Legal References:       RCW   28A.320.050               Reimbursement of expenses of directors,
                                                                                                superintendents, other school
                                                                                                representatives, and superintendent
                                                                                                candidates – advancing anticipated
                                    RCW   42.24.090                    Municipal corporations and political
                                                                                                subdivisions – Reimbursement
                                                                                                claims by officers and employees –
                                                                                                Detailed account – Travel
                                                                                                allowances in lieu of actual
                                                                                                expenses – Certification – Forms

 

Adoption Date:           February 4, 2003