7322 - Voucher Certification and Approval Policy

Policy 7322

FINANCIAL MANAGEMENT 

Voucher Certification and Approval
Expenditures shall be made on district voucher forms. Before vouchers are submitted to the board for payment, they shall be audited and certified by the district's appointed auditing officer for accuracy and proof that the goods or services have been received and are satisfactory and that previous payment has not been made. The certification must be signed and dated by the auditing officer or his/her delegate. Vouchers shall be approved by a recorded affirmative vote of a majority of the board.

The board authorizes advance payment of vouchers when there is a business necessity as determined by the superintendent or designee. The board shall review and approve all such advance payments at its next regularly scheduled public meeting. In the event the claim is disapproved, the auditing officer and superintendent shall cause the claims to be recognized as receivables and pursue collection diligently until the funds are collected or until the board approves the payment of those claims.

The auditing officer and the superintendent shall each furnish an official bond, for not less than $50,000, for the faithful discharge of such duties. The school district shall purchase and pay for the surety bonds.

 

Cross Reference:         Board Policy 6500                        Risk Management                                   

Legal References:       RCW 28A.330.080                       Payment of claims
                                               28A.330.090                      Auditing committee and expenditures
                                               42.24.080                          Municipal corporations and political subdivisions — Auditing                                                                                                       and payment — Authentication and certification
                                               42.24.180                          Taxing District — Issuance of warrants or checks before                                                                                                                approval by legislative body — Conditions
                                    State Auditor's Bulletin                 Voucher certification and approval
                                                                                                   #301-III(F)

 

 

Adoption Date:           November 9, 2010