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7251P - Surplus Property and Materials Procedure

Procedure 7251P


Surplus Property and Materials

The procedures for the sale of obsolete and/or surplus property are as follows:

A. The principal or department supervisor will document rationale which supports the obsolescence of the item.

B. The materials will be made available to other departments and/or buildings until final disposal.

C. If the item is not claimed after two-weeks, a value shall be placed on the item by two staff members who are familiar with items of a similar nature. The value of textbooks shall be established as specified by statute.

D. Interested public and private schools shall be advised of the opportunity to view and/or purchase the obsolete and/or surplus items for the estimated value.

E. The remaining items will be available for purchase by the general public two weeks after the item has been offered to other districts and schools.

F. The district shall publicize this sale, which shall be open to the general public. The sale may be accomplished by bid, public auction, or electronic auction; managed either by the District or third party.

G. Salvage and scrap materials, such as metal and wire, may be sold at open market rates to licensed recycling contractors.

H. Employees will be allowed to purchase surplus materials/equipment in the same method as the general public.

I. The board of directors is to be notified in advance of any disposal actions in which the value of surplus items  is over 1) $10,000 for a single item or 2) $50,000 for any group of items.


chart image of surplus disposal process



Adoption Date:  July 21, 2016