7325P - Food and Beverage Consumption Procedure

Procedure 7325P

FINANCIAL MANAGEMENT 

Food and Beverage Consumption
Ceremonies, Dedications and Open Houses.  Reasonable expenses associated with ceremonies and/or dedications are permitted provided that the events have been authorized by the board and serve a public purpose.

Meetings, Study Sessions, Training Sessions.  Food and non-alcoholic beverages may be served at district expense when a meeting, study session, training session or hearing continues through normal mealtime hours and will facilitate the continuance of the session with minimum disruption.  Expenses for food and beverage must be reasonable and serve a public purpose.  Participants shall be restricted to officers, staff members, volunteers or “quasi-employees,” (non-compensated volunteers or advisory committee members who might otherwise be entitled to actual monetary payment).  Snacks and non-alcoholic beverages of a nominal nature may be provided at meetings, study or training sessions when such occur during non-mealtime hours.  All expenditures must be property documented consistent with board policy.  Form 7325F must be executed immediately after the function is completed and must be accompanied by a list of those who participated.

District funded refreshments at in-district meetings are intended to be limited to situations where district purposes are pursued, where district benefits are clear, where the preponderance of participants are some distance removed from their normal work sites, and where the duration and circumstances of the meeting is such that refreshments enhance operational efficiency.

 

Adoption Date:           April 13, 1998