7330P - Payroll -Authorization and Control Procedure

Procedure 7330P

FINANCIAL MANAGEMENT 

Payroll:  Authorization and Control
To initiate a personnel action, the supervisor will initiate a personnel action notice.  The notice shall be approved by:

A. The personnel department giving assurances that the contemplated action is consistent with all rules and regulations related to the district’s employment practices;

B. The business department giving assurances that there are adequate funds covering the proposed action; and

C. The superintendent giving final authority for the personnel action.

Unless otherwise indicated in their collective bargaining agreements, each employee will receive a salary warrant on the last working day of each month equal to 1/12 of the employee’s yearly salary less statutory, contractual and voluntary deductions.  Voluntary payroll deductions shall be authorized by the board of directors.

Present statutory deductions are as follows:

FICA                                                   Deducted during the calendar year from each pay warrant beginning with January                                                             1 payroll until the required amount is deducted.

MEDICAID                                         Deducted during the calendar year from each pay warrant.

WITHHOLDING TAX                         Deducted according to the current Internal Revenue Service schedule.

L & I                                                   Deducted from each pay warrant for all staff as set by the state Department of                                                                  Labor and Industries.

RETIREMENT                                  Washington State Public Employees’ Retirement System – Deducted from each                                                                 pay warrant of non-certificated staff holding eligible positions at the rate set by the                                                             state.

                                                           Washington State Teachers’ Retirement System – Deducted from each pay                                                                        warrant of certificated employees holding eligible positions at the rate set by the                                                                state.

Present contractual deductions are as follows:

HEALTH INSURANCE                   Deducted from the pay warrant each month for the currently selected medical                                                                   insurance company.

SALARY INSURANCE                   Deducted from the pay warrant each month for the currently selected insurance                                                                  company.

LIFE INSURANCE                          Deducted from the pay warrant each month.

ASSOCIATION/UNION DUES        As negotiated in each agreement.

Present voluntary deductions are as follows:

CREDIT UNION                               SAVINGS BONDS

UNITED WAY                                  CANCER INSURANCE

TAX-SHELTERED                           AD&D INSURANCE

ANNUITIES

Hourly or Daily Employment

All hourly or daily classified employees must submit time sheet #SP162.  Time slips must be signed by the employer and approved by the employee’s supervisor.

Leave

School district leave provisions are covered in district policies #5220 through #5327.  Upon returning from a leave, the employee shall complete any related leave forms.  The business office will compile the amount of leaves used on a monthly basis.  Accrued leave will be reported on the employee’s warrant statement.  All employees must submit an absence affidavit when they do not report to work regardless of the nature of the absence – illness, emergency leave, nonreimbursable leave or vacation.

 

Adoption Date:           July 23, 1996